What is a POP3 Mail Box or Account?
POP3 - Post Office Protocol version 3 - is an international standard used to send and retrieve Email from Servers. A POP3 Mail Box or Account is the name given to your master or central Email collection point on the server. Every email address is a POP3 Account, eg, firstname.lastname@example.org is a POP3.
When a domain name is formally hosted, it is usually capable of having both unlimited eMail Addresses associated with the name, as well us a substantial number of dedicated POP3 Accounts. To clarify this...
- When a domain name is formally hosted, it is provided with a primary username and password. The primary username is actually used as the first or primary POP3 Account. Thus if the username is "someone" and the domain is "my-business-name.co.uk", then the primary POP3 Account will be email@example.com.
- The primary POP3 Account will normally accept any name placed in front of the "@" sign, thus email addressed to firstname.lastname@example.org or email@example.com will be accepted and received by the primary POP3 Account.
- Thus the primary POP3 Account should be regarded as a "catch all" email address, as it will accept any name in front of the "@" sign. This is why the primary POP3 can provide unlimited email addresses because it will accept any name prefix provided it isn't an existing dedicated POP3 name.
- Dedicated POP3 Accounts can be created for specific individuals or departments, which will provide them with their own password-controlled email address which can only be accessed by the address-owner. This enables senior managers, department heads and special departments - eg, accounts, personnel - to have a secure email facility.
- Note that email addressed to a dedicated POP3 Accounts is ignored by the "catch all" primary POP3 Account. For example, if there is a POP3 Account in existence called ELVIS, then email addressed to firstname.lastname@example.org will not be retrieved by the primary POP3 Account.
- POP3 Accounts can be accessed from virtually anywhere - subject to being set up correctly and ISP being used - enabling access to email from remote sites and home if required.